Front Desk & Hospitality Coordinator

(Front Office * Client Experience * Administrative Support)

Role Summary

We are seeking a Front Desk & Hospitality Coordinator who serves as the welcoming face and steady presence of the office. This role is responsible for creating a warm, professional, hospitality-driven experience for clients, guests, vendors, and team members alike.

This position goes far beyond answering phones. It's about owning first impressions, anticipating needs, and ensuring the office environment feels calm, polished, and intentionally cared for at all times.

What You'll Do

• Greet clients, guests, and visitors with warmth and professionalism
• Create a polished, calming, front-of-house experience
• Answer phones, route calls accurately, and manage communication flow
• Schedule and prepare conference rooms for meetings
• Maintain a clean, organized, and welcoming reception area
• Keep kitchen and shared spaces tidy and guest-ready
• Monitor supplies, handle mail, and support daily office logistics
• Assist with light administrative tasks, filing, and data entry
• Support leadership and team members with front-office needs and special events

Who You Are

• Naturally warm, friendly, and welcoming
• Calm, polished, and professional under pressure
• Observant and detail-driven
• Organized, dependable, and service-oriented
• Proud of maintaining a clean, well-run space
• Comfortable being the first point of contact and tone-setter

Qualifications

• Experience in a front desk, receptionist, hospitality, or administrative role
• Strong verbal and written communication skills
• Comfortable using office software and phone systems
• Excellent attention to detail and follow-through
• Professional appearance and demeanor

Benefits during the contract period:

• Weekly pay
• Health, dental, and vision insurance options
• 401(k) retirement plan through the staffing firm
• Paid sick time (where applicable)
• Eligibility for holiday pay after required hours
• Employee assistance program (EAP)
• Ongoing recruiter support
• Opportunity to convert to a permanent role with strong performance

Benefits once hired permanently:

• Competitive hourly or salary compensation
• Health, dental, and vision insurance
• 401(k) with company match
• Paid time off + paid holidays
• Daytime schedule (no nights or weekends)
• Positive, people-first work environment
• Modern, professional office space
• Long-term growth opportunity within front office or administrative functions